Staff Assistant

Company: Illinois Department of Children and Family Service
Location: Springfield
Posted on: March 27, 2025

Job Description:

Agency: Department of Children and Family Services Class Title: ADMIN ASSISTANT I - 00501 Skill Option: None Bilingual Option: None Closing Date/Time: 03/27/2025 Salary: Anticipated Starting Salary: $5,423/month Full Range: $5,423-$7,721/month Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC028 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number #45356 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Contracts Manager in the Central Office of Contract Administration. Under general direction, this position will provide input and assistance with management functions involved in the statewide planning and implementation of division programs and initiatives. The position will coordinate, assign, and provide oversight of a variety of special projects and will provide input to the Manager regarding the progress of special projects and success achievement of associated goals and objectives. The position will also answer phones and greet visitors, while also serving as timekeeper for assigned staff. This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois. Essential Functions Serves as Staff Assistant to the Contracts Manager Coordinates, assigns, and provides oversight for a variety of special projects, often of a sensitive and confidential nature, as delegated by the Manager Answers incoming phone calls and greets visitors Serves as liaison to Departmental divisions, as well as other agencies and organizations Reviews correspondence, including mail and group emails to apprise the Manager of urgent issues Serves as unit timekeeper Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration Requires one year of professional experience in a public or private organization, or satisfactory completion of an agency approved professional management training program Preferred Qualifications 2 years of experience working in an administrative capacity for a social service agency 2 years of experience serving as an administrative assistant in a public or business organization 2 years of professional experience coordinating work groups/committees and organizing office meetings in a public or business organization 2 years of professional experience serving in a liaison capacity for a public or business organization 2 years of professional experience conducting research and carrying out special assignments in a public or business organization Conditions of Employment Requires ability to pass a background check. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. Work Hours: Monday-Friday 8:30am-5:00pm Work Location: 406 E Monroe St, Springfield, Illinois, 62701 Agency Contact: Chelsea Vance Email: [email removed] Posting Group: Office & Administrative Support This position DOES NOT contain Specialized Skills (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the Apply button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website. The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: [email removed] [email removed] Employment Type: Full Time

Keywords: Illinois Department of Children and Family Service, Springfield , Staff Assistant, Other , Springfield, Illinois